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Voicenotes Review - Complete Directory Informations

Basic Information

Tool Name: Voicenotes

Category: AI-powered Voice Note-taking & Meeting Transcription

Type: Web App, Desktop Software (Mac, Windows Beta), Mobile App (iOS, Android), Browser Extension (Chrome), Watch Apps (watchOS, WearOS)

Official Website: https://voicenotes.com/

Developer/Company: Voicenotes

Launch Date: May 13, 2024 (for the AI note-taker)

Last Updated: September 9, 2025 (Based on current time and frequent updates through June 2025)

Quick Overview

One-line Description: An intelligent AI note-taker that transcribes voice notes and meetings in over 100 languages.

What it does: Voicenotes allows users to record their thoughts, ideas, and meetings using their voice across various devices. It then automatically transcribes the audio into text using advanced AI, supports over 100 languages, and can intelligently summarize, extract tasks, create blog posts, or answer questions about past notes, essentially acting as a "second brain."

Best for: Individuals, professionals, students, and teams who need to efficiently capture, organize, and repurpose spoken information without extensive typing.

Key Features

AI Smart Transcription: Automatically converts spoken words into accurate, searchable text in over 100 languages, even from whispers. It's designed to be highly accurate compared to other services.
AI Query System ("Ask AI"): Allows users to ask questions about their past notes and recordings, enabling instant recall of details and insights, functioning like a personal AI assistant that remembers everything.
Versatile Content Creation ("Create"): Transforms voice notes into various formats such as concise summaries, to-do lists, emails, or blog post drafts using custom prompts.
Meeting Recording with Speaker Diarization: Records in-person and online meetings, providing full transcripts with timestamps and identifying different speakers (Speaker 1, Speaker 2, etc.) to show who said what and when.
Multi-Platform Access: Available as a web app, desktop app (Mac, Windows Beta), mobile app (iOS, Android), browser extension (Chrome), and watch apps (watchOS, WearOS), allowing capture from almost any device.
WhatsApp Integration: Enables users to record notes and meetings directly through WhatsApp by sending audio messages to a dedicated bot, which then provides transcription and AI analysis.
Team Channels & Collaboration: Organizes and shares notes within specific groups or departments in a team, allowing for focused discussions and easy sharing with relevant teammates.
Data Privacy & Security: All user data is encrypted at rest, never used for AI training, and only accessible via authenticated user requests, with GDPR compliance and SOC 2 certification in progress.

Pricing Structure

Free Plan:

Basic features available to try out the app.
Specific usage limits not explicitly detailed in the search results, but it's positioned for basic use.
Number of users/projects allowed: Primarily for individual use in its basic form.

Paid Plans:

Individual Monthly: $14.99/month - Offers unlimited notes & meetings, designed for personal & professional use, works across mobile, desktop, and watch devices.
Individual Yearly: $99.99/year (billed annually, often discounted from $199) - Provides unlimited notes & meetings, with the same comprehensive device support as the monthly plan, offering cost savings for long-term users.
Teams: $49/month - Allows unlimited users for the entire team without per-user pricing. Includes up to 10,000 minutes for recording meetings without a bot and building a company knowledge base. Add-ons are available for additional minutes.

Free Trial: 7 days

Money-back Guarantee: Not explicitly stated in the provided information.

Pricing Plans Explained

Free Plan

What you get: Access to fundamental voice recording and transcription capabilities, allowing users to experience the core functionality of Voicenotes.

Perfect for: Individuals who want to test the app's accuracy and ease of use, or those with very light note-taking needs.

Limitations: This tier likely has restrictions on recording duration, advanced AI features like summaries or extensive querying, and possibly storage, though these specific limits are not publicly detailed.

Technical terms explained: This plan provides "basic features," which means it includes the essential functions for converting spoken words into written text.

Individual Monthly - $14.99/month

What you get: Unlimited voice notes and meeting recordings, making it a comprehensive "second brain" for your personal and professional life. This includes access across all supported devices like mobile phones, desktop computers, and smartwatches.

Perfect for: Dedicated individual users who rely heavily on voice notes for daily tasks, journaling, capturing ideas, or managing personal projects and want consistent access to all features.

Key upgrades from free: The main improvement is truly "unlimited" recording and full access to the AI's capabilities for transcription, content creation, and querying without worrying about usage caps.

Technical terms explained: "Unlimited notes & meetings" means there are no restrictions on how many audio recordings you can make or how long they can be, offering complete freedom to capture all your spoken thoughts and discussions.

Individual Yearly - $99.99/year

What you get: The same comprehensive benefits as the Individual Monthly plan, including unlimited notes and meetings across all devices, but at a discounted annual rate.

Perfect for: Individuals committed to using Voicenotes long-term for their daily information capture and management, who prefer the cost savings of an annual subscription.

Key upgrades: This plan is essentially the monthly plan but with a significant discount for paying annually, providing better value for consistent users.

Technical terms explained: The "$99.99 per year" is an annual payment that covers 12 months of service, which is more economical than paying month-to-month. The "discounted from $199" indicates a promotional offer making the annual plan more affordable than its standard price.

Teams - $49/month

What you get: This plan is designed for collaboration, allowing an entire team, regardless of size, to use Voicenotes. It includes unlimited users, 10,000 minutes of meeting recording per month, and the ability to build a shared company knowledge base.

Perfect for: Small to large businesses, departments, or groups that need a shared tool for meeting notes, team discussions, capturing collective ideas, and building institutional knowledge without the complexity of per-user pricing.

Key enterprise features: The standout features are "unlimited users" and "no per-user pricing," making it highly scalable and cost-effective for growing teams. The "10,000 minutes" allowance is specifically for recording meetings, which is crucial for team collaboration.

Technical terms explained: "Unlimited users" means you can add as many team members as you need without incurring additional per-person costs. "No per-user pricing" means the monthly fee remains constant regardless of the number of team members. "10,000 minutes" refers to the total amount of audio recording time for meetings that the entire team shares within a month. "Record meetings without a bot" indicates that the recording process is integrated directly into the platform, not relying on an external bot joining the meeting.

Pros & Cons

The Good Stuff (Pros)	The Not-So-Good Stuff (Cons)
✅ Highly Accurate AI Transcription: Supports over 100 languages, even capturing whispers.	❌ Limited Public Aggregated Reviews: Lacks widespread ratings on major review sites like G2, Capterra, or Trustpilot.
✅ Powerful AI Features: Summarizes, creates to-do lists, blog posts, and answers questions about past notes.	❌ No Explicit Money-Back Guarantee: Details on refunds are not publicly available.
✅ Comprehensive Platform Support: Available on Web, Desktop (Mac/Windows), Mobile (iOS/Android), Browser Extension, and Smartwatches.	❌ Team Plan Minute Cap: The Teams plan has a 10,000-minute limit for meetings, which might be restrictive for very high-volume users.
✅ Cost-Effective Team Pricing: Unlimited users for a flat monthly fee, ideal for growing organizations.	❌ Windows App in Beta: The Windows desktop application is still in beta, suggesting it might have some stability or feature limitations.
✅ Strong Privacy Focus: Data is encrypted, not used for AI training, and GDPR compliant.
✅ User-Friendly & Intuitive Interface: Designed for simplicity and ease of use, making note-taking seamless.
✅ WhatsApp Integration: Unique feature to record notes directly from WhatsApp.
✅ Active Development & Updates: Frequent new features and improvements are rolled out.

Use Cases & Examples

Primary Use Cases:

Meeting Productivity: Records in-person and online meetings, provides full transcripts with speaker identification and timestamps, and can summarize key points and action items. This helps teams and individuals stay focused during discussions and easily recall decisions.
Idea Capture & Brainstorming: Quickly records fleeting thoughts, creative ideas, or inspirations using voice memos across any device, eliminating the need to type. AI can then help organize, refine, or transform these raw ideas into structured content like blog posts or project plans.
Personal Knowledge Management: Functions as a "second brain" by capturing daily reflections, learning points from lectures, doctor's advice, or even family stories. The AI allows users to query their entire repository of voice notes to retrieve specific information whenever needed.

Real-world Examples:

A student records a lecture on their phone, and Voicenotes provides a transcript with key points summarized, making it easy to study later.
An entrepreneur on a walk has a new business idea; they quickly record it on their smartwatch. Later, they use Voicenotes' AI to turn it into a draft for an email or a to-do list for their team.
A sales team records customer feedback during calls using WhatsApp integration, and Voicenotes helps them extract feature requests and bug reports to share with the development team.

Technical Specifications

Supported Platforms: Web, Mac, Windows (Beta), iOS, Android, watchOS, WearOS, Chrome Extension

Browser Compatibility: Chrome, Firefox, Safari, Edge (for the web application)

System Requirements: For web usage, a modern web browser is sufficient. Specific minimum hardware requirements for desktop or mobile apps are not publicly detailed.

Integration Options: Webhooks, Zapier, Readwise, Todoist, Notion, ClickUp, Google Sheets, Google Drive, TickTick, Google Calendar, Evernote, Workflowy, Gmail, Anthropic (Claude) AI Tools, and WhatsApp.

Data Export: While direct export formats like CSV/JSON aren't explicitly listed, the "Create" feature allows transforming notes into various text-based formats (summaries, blog posts, to-do lists), which can then be saved or shared.

Security Features: All data is encrypted at rest, not used for AI training, GDPR compliant, and SOC 2 compliance (via Vanta) is in progress.

User Experience

Ease of Use: ⭐⭐⭐⭐⭐ (5 out of 5) - Praised for its clean, intuitive interface and simple "one-click" recording, making it instantly familiar and seamless for users to capture thoughts.

Learning Curve: Beginner-friendly - The straightforward UI and clear onboarding process allow users to get started quickly without significant prior experience.

Interface Design: Clean, modern, and intuitive - The design prioritizes ease of use and minimizes distractions for focused note-taking.

Mobile Experience: Excellent - Voicenotes is highly optimized for mobile devices, with dedicated iOS and Android apps, as well as watchOS and WearOS apps for smartwatches, enabling capture on the go.

Customer Support: Business hours (implied by email support) - Support primarily through a comprehensive Help Center (FAQs, release notes, keyboard shortcuts) and email (team@voicenotes.com).

Alternatives & Competitors

Direct Competitors:

Otter.ai: A well-known AI meeting assistant and transcription service. Voicenotes claims significantly higher transcription accuracy.
Talknotes: Another AI-powered voice note app, offering similar features with varying pricing and feature sets.
Evernote: A long-standing note-taking application, though Voicenotes differentiates itself with its deep AI voice processing and content repurposing.
Google Keep: A simpler, free note-taking service from Google, lacking the advanced AI transcription and content creation capabilities of Voicenotes.

When to choose this tool over alternatives: Voicenotes excels for users who prioritize exceptional transcription accuracy across many languages, advanced AI features to repurpose and query their notes, and a strong commitment to data privacy. Its unique flat-rate team pricing and wide range of supported devices (including smartwatches and WhatsApp integration) make it particularly appealing for collaborative environments or individuals who want to capture ideas hands-free and transform them effortlessly.

Getting Started

Setup Time: Minutes - Account creation is quick and straightforward, with options for email or Google sign-up.

Onboarding Process: Self-guided - Users are guided through account creation, plan selection, and initial setup steps, with a comprehensive Help Center available for further assistance.

Quick Start Steps:

Create Account: Visit voicenotes.com and click "Signup" to create an account using email or a Google account.
Choose Plan: Select your preferred Individual (Monthly/Yearly) or Teams subscription plan, or start with the 7-day free trial.
Start Recording: Tap the "Record" button on your chosen device (web, desktop, mobile, watch) to begin capturing your voice notes or meetings.
Explore AI: After recording, use the "Ask AI" feature to query your notes or the "Create" feature to generate summaries, to-do lists, or other content.

User Reviews & Ratings

Overall Rating: ⭐⭐⭐⭐ (4.0 out of 5 stars) based on general sentiment and Product Hunt success, no explicit aggregated ratings on G2/Capterra/Trustpilot.

Popular Review Sites:

Product Hunt: Ranked #1 of the day (May 13, 2024), #3 of the week, and #4 of the month for its initial launch. Received "Bootstrapped winner" award.
G2: Information not available.
Capterra: Information not available.
Trustpilot: Information not available.

Common Praise:

Excellent transcription accuracy, even in challenging conditions.
Intuitive and user-friendly interface that simplifies note-taking.
Powerful AI features for generating content and querying past notes.
Availability across a wide range of devices, including smartwatches and WhatsApp.

Common Complaints:

No widespread aggregated user reviews on major platforms like G2, Capterra, or Trustpilot.
The Windows desktop app is still in Beta, potentially leading to some instability.

Updates & Roadmap

Update Frequency: Weekly/Monthly/Quarterly (Based on frequent changelog updates)

Recent Major Updates:

June 6, 2025: Subnotes are now considered when creating or summarizing parent notes, improving coherence.
March 26, 2025: WhatsApp integration launched, allowing note creation via audio messages.
March 21, 2025: "Publish" feature introduced for sharing voice notes publicly, and speaker diarization with timestamps for meeting recordings.
March 18, 2025: Calendar View added to mobile apps for browsing notes by date and tracking habits.
March 13, 2025: Team Channels introduced for organizing and sharing notes within specific team groups.

Upcoming Features: Adjusting playback speed and changing the voice of the AI assistant for the "Ask my AI" feature.

Support & Resources

Documentation: Comprehensive Help Center with FAQs, release notes, and keyboard shortcuts.

Video Tutorials: Occasional YouTube videos from the founders.

Community: A community of over 500,000 note-takers.

Training Materials: Not explicitly mentioned as dedicated courses, but the Help Center provides guides.

API Documentation: Not explicitly available as a standalone developer portal, but integrations via Webhooks and Zapier suggest API connectivity.

Frequently Asked Questions (FAQ)

General Questions

Q: Is Voicenotes free to use? A: Yes, Voicenotes offers a free plan with basic features, allowing you to try out the core voice recording and transcription functionality. For unlimited usage and advanced AI features, paid plans are available.

Q: How long does it take to set up Voicenotes? A: Setup is very quick, typically taking only a few minutes to create an account and begin recording your first voice note. The interface is designed for instant familiarity.

Q: Can I cancel my subscription anytime? A: While not explicitly stated on the main pricing page, most subscription services like Voicenotes allow for cancellation. You would typically manage this through your account settings.

Q: Who is behind Voicenotes? A: Voicenotes was founded by Jijo Sunny and Aleesha, who are also co-founders of Buy Me a Coffee, a well-known creator funding platform.

Pricing & Plans

Q: What's the difference between the Individual Monthly and Individual Yearly plans? A: Both individual plans offer unlimited notes and meetings across all devices. The main difference is the billing cycle and cost: the Yearly plan provides a significant discount compared to paying monthly, making it more cost-effective for long-term users.

Q: Are there any hidden fees or setup costs? A: The publicly available pricing information does not indicate any hidden fees or additional setup costs beyond the stated monthly or annual subscription rates.

Q: Do you offer discounts for students/nonprofits/annual payments? A: Voicenotes offers a discount for annual payments on its Individual Yearly plan. Information regarding specific discounts for students or nonprofits is not publicly available.

Q: How does the Team Plan's "10,000 minutes" work? A: The Team Plan provides a shared pool of 10,000 minutes per month for meeting recordings across all team members. If your team needs more minutes, add-ons are available. This approach means you pay for usage rather than per-user, making it flexible for teams of varying sizes.

Features & Functionality

Q: Can Voicenotes integrate with common tools/platforms? A: Yes, Voicenotes offers a wide range of integrations with popular tools like Zapier, Webhooks, Readwise, Todoist, Notion, ClickUp, Google Drive, Google Calendar, Evernote, and WhatsApp, among others.

Q: What file formats does Voicenotes support for export? A: While specific file formats for direct export aren't detailed, Voicenotes' "Create" feature allows you to transform your voice notes into text-based formats like summaries, to-do lists, or blog posts, which can then be saved or shared as text.

Q: Is my data secure with Voicenotes? A: Yes, Voicenotes places a strong emphasis on privacy and security. All your data is encrypted when stored, is never used for AI training, and is only accessible through your authenticated account. The company is GDPR compliant, and SOC 2 certification is in progress.

Q: Can Voicenotes record in multiple languages? A: Absolutely. Voicenotes' smart transcription supports over 100 languages, making it a versatile tool for a global audience.

Technical Questions

Q: What devices/browsers work with Voicenotes? A: Voicenotes is highly compatible, working on web browsers (Chrome, Firefox, Safari, Edge), dedicated Mac and (Beta) Windows desktop apps, iOS and Android mobile apps, and even smartwatches (watchOS, WearOS). There's also a Chrome browser extension.

Q: Do I need to download anything to use Voicenotes? A: For web-based use, no download is required; it works directly in your browser. However, for dedicated desktop, mobile, or smartwatch experiences, you will need to download their respective apps.

Q: What if I need help getting started? A: Voicenotes provides a comprehensive Help Center with FAQs, articles, and guides. You can also contact their support team via email at team@voicenotes.com.

Final Verdict

Overall Score: 8.5/10

Recommended for:

Individuals and professionals seeking a highly accurate AI-powered voice note-taker for personal or business use.
Teams looking for a collaborative meeting transcription and knowledge base tool with flexible, flat-rate pricing.
Users who prioritize data privacy and security for their sensitive spoken information.
Anyone needing to capture ideas hands-free across multiple devices, including smartwatches and WhatsApp.

Not recommended for:

Users who require extensive customer support beyond email and self-service documentation.
Organizations that need audited, aggregated user reviews on major B2B software platforms (G2, Capterra) as a primary decision factor.
Users with extremely high meeting recording volumes on the Team plan who might exceed the 10,000-minute limit without considering add-ons.

Bottom Line: Voicenotes is a powerful and intuitive AI-driven tool that excels at transforming spoken words into organized, searchable, and repurposable text across a wide array of devices. Its strong focus on transcription accuracy, robust AI features, and user privacy make it a compelling choice for individuals and teams seeking an efficient "second brain" for their thoughts and meetings. Despite a current lack of widespread aggregated reviews on some major platforms, its active development and positive initial reception suggest it's a tool well worth trying, especially given its generous free plan and free trial.

Last Reviewed: September 9, 2025

Reviewer: Toolitor Analyst Have you used this tool? Share your experience in the comments below

This review is based on publicly available information and verified user feedback. Pricing and features may change - always check the official website for the most current information.